Except for when the use of an individual’s legal name is required by law or policy, individuals will be identified throughout all university systems, databases, and documentation by the preferred or chosen name they have designated in accordance with this policy.
| University Records Where Preferred or Chosen Name, Gender Identity, and Pronoun is Used | University Records Where Legal Name, and Legal Sex is Used |
| University ID/Eagle Access Card | Legal documents prepared by the University |
| University Directory | Student Accounts and Bursar records |
| Official Student Email Display Name | Financial Aid and Scholarship documentation |
| Official Employee Email Display Name | Enrollment inquiries such as verification requests and official academic transcripts |
| Rosters (to include both academic rosters and Housing and Residence Life rosters) | International Student Visas and residency documents |
| Blackboard | Records required by licensure agencies |
| Maxient | Employment, payroll, and benefits documentation |
| Advisor Track/Advisee Lists, Notes, and Documentation | University Health Center Operations |
| Dean’s List | Alumni tax receipts and gift agreements |
| Diplomas and Commencement Programs | |
| Library Records |
Please note that a preferred or chosen name is considered "Directory Information" and may be released (when appropriate) without the expressed written permission of the student. The university is not able to ensure that preferred or chosen name, gender identity, or pronoun will be used by all members of the USI community.
Definitions
Preferred or Chosen Name: A preferred or chosen name is defined as an alternative to the individual’s legal name as designated in university systems. This is a name the individual prefers to be used within the USI community.
Legal Name: A legal name is used for official government documents, such as licenses, passports, and tax forms. This is the name that is officially recorded in university systems and documents and can only be changed by USI following submission of appropriate legal documentation. Legal names will be used where there is a university business or legal need.
Preferred or Chosen Name Information
Identification on University Records
Preferred or Chosen Name, Gender Identity, and Pronoun Policy