Vehicle Rental Facts

Below are important facts to be mindful of with regard to Vehicle Rentals for USI business:.

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• Become an Authorized Driver with USI Risk Management

• Review USI's Vehicle Safety Policy

• View the guide USI's Vehicle Rental Process

• In order to be covered by USI's insurance, a fully processed Pre-Approval needs to be submitted in Chrome River

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REGARDING VEHICLE RESERVATIONS

• For local reservations with Enterprise:

Enterprise will accept one TCard as the form of payment for multiple vehicle rentals. This would apply when an employee has multiple rentals as a result of several students traveling and USI is responsible for payment of the vehicles.

Request exemption of the Indiana sales tax. The exemption applies when the rental is for an approved business trip AND the payment method is the USI Travel Card (or a department Enterprise Billing Account.)

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• For non-local reservations with Enterprise and for all other rental car companies:

Rental car companies typically require each driver present a valid credit card in their name for the vehicle rental. Meaning, one card will not be accepted for multiple rentals like it is with the local Enterprise.

If there are other employees traveling and there are multiple rentals, then each employee will need to use their TCard to pay for their rental.

If there are no other employees traveling, which may be the case for multiple rentals for students traveling, then check with your department/college to see if they have a department Enterprise Billing Account available. Contact Travel Procurement if you have questions.

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