Withdrawal - Fall or Spring

A withdrawal is when you drop ALL courses for the semester/term. For information on a Summer Session Withdrawal, click here.

NOTE: If you add and/or drop classes but will still be enrolled in coursework the term, you'll complete an Add/Drop. If you are enrolled in any special length courses that have already ended at the time you wish to withdraw, you must complete an Add/Drop.

If you have any questions about what process to follow, contact the Registrar's Office for assistance.

Withdrawal from a Fall or Spring Semester

If you must withdraw from the semester/term, you must do so officially by the procedure outlined below. If you do not assume this responsibility, you may jeopardize your record with the possibility of incurring an "F" in a course not properly dropped. Merely not attending a course does not automatically remove the course from your record.

Students are responsible for their enrollment!  Enrolled students must take action to drop/withdraw themselves from any classes. The University does not cancels students' classes for failure to settle their account.

Refunds
If you drop or withdraw from one or more full-semester course through the first week of a fall or spring semester, you will receive a 100 percent credit; during the second week, a 75 percent credit. During the third week of the semester, a 50 percent credit; and during the fourth week, a 25 percent credit.* No refund will be made thereafter. Refund checks, if applicable, will be issued by the Bursar’s Office subsequent to the refund period. Refer to the refund schedule for specific dates.

Procedure

COVID-19 update: Schedule changes will continue to be processed during the period of online instruction. An Add/Drop or Withdrawal form with appropriate signatures/approvals is still required, but electronic signature and email approval options are available. Review the instructions for making Schedule Changes during COVID19.

After priority registration and through the first week of a fall or spring semester*, students may withdraw from all classes online via myUSI, using the Add or Drop Classes function (refer to the Schedule of Classes for Web registration details). Computer stations are also available in the Registrar's Office for students who need assistance with the withdrawal process.

Beginning the second week of a fall or spring semester through 4:30 p.m. on the last business day before final exams*, students may withdraw from the semester at the Registrar's Office by submitting a Withdrawal form.

Signatures
Beginning the second week of a fall or spring semester*, the student's signature is required for all withdrawals. Additional required signatures are listed below. The student is responsible for obtaining all required signature(s) before submitting the Withdrawal form for processing. Until all steps in the procedure have been completed, the student will remain enrolled in their current schedule.

• Online Learning students (those enrolled in a USI course with a section number beginning with an 'N') who are unable to visit campus to obtain the required signature in person may obtain approval via email. The dean/authorized designee must send the email from their USI account and must include the student's full name, student ID#, and relevant course IDs and CRNs they are approving the student to withdraw from. The approval email should be submitted along with the Withdrawal form (or emailed to registrar@usi.edu). A Withdrawal form with the student's legal signature is still required.

Grading
Classes dropped prior to the end of the 100 percent refund period will not be retained on the student's academic transcript and no grade is recorded. Classes dropped via the Withdrawal procedure beginning the second week of a fall or spring semester through the ninth week of the semester* will be dropped "without evaluation." The dropped course(s) will be retained on the student's academic transcript and the student will receive a grade of W for the dropped courses. Classes dropped via the Withdrawal procedure during the 10th week of the semester through the last day of classes before final exam week* will be dropped "with evaluation." The dropped course(s) will be retained on the student's academic transcript and the student will receive a grade of W if passing at the time the course is dropped. However, if failing at the time the course is dropped, the student may receive a grade of F. *See note below regarding the drop/refund schedule for courses that meet other than the standard length.

Financial Aid
If a student receives financial aid but is unsure of the impact a Withdrawal will have on that financial aid, it is recommended that the student contact Student Financial Assistance prior to the withdrawal. Students with a Stafford Loan must complete an exit counseling session when withdrawing from the semester. Failure to complete the exit counseling session will prevent the release of the student’s academic transcript.

Additional Steps
If you live in University housing, contact the Residence Life office (O'Daniel North) to properly check out. If you have a meal plan, contact Food Services (UC lower level) to cancel your plan. If you owe money to the University, settle your account at the Cashier's window (OC lower level); an unpaid balance will prevent the release of your academic transcript.

* Courses meeting other than the standard length have different drop/refund/grading dates. Refer to the refund schedule or contact the Registrar's Office with questions; 812-464-1762 or 800-467-1965 (#3). Online add/drops or withdrawals for special length courses can only be processed through the course's 100 percent credit period (but no later than the first week of the semester, whichever comes first). Thereafter, students must submit the appropriate form to the Registrar's Office for processing.

Transactions must be completed by 4:30 p.m. (Central Time) on the final day of any registration, add/drop, withdrawal, or refund period.