University of Southern Indiana

Shared Information

The following information may be made available to the public unless a student restricts its release by written notice. Information restriction request forms are available in the Registrar's Office.

  • University directory (either online or in print): the following information may be published by the University: name, mailing address, telephone numbers, and USI e-mail address - unless a USI Directory Restriction request form is filed with the Registrar's Office during the first three weeks of each fall semester.
  • General requests for student information: when appropriate, the following information also may be made public by the University through printed programs, news releases of awards, etc.: majors and minors, degrees, awards received, dates of attendance, most recent educational institution attended, billing address, participation in officially recognized activities or sports, weight and height of members of athletic teams, USI student ID number, classification, enrollment status. An Information Release Restriction Request form can be submitted 1) to be effective for only the single term specified, or 2) to remain in place until revoked in writing.

The submission of a student's social security number is voluntary. The University will not use the number, if supplied, for purposes other than internal record-keeping and institutional statistics, without a student's written permission.

Quick Guide to Releasing Directory Information

Only data defined as "Directory Information" may be released (when appropriate) without the expressed written permission of the student.* No other information contained in a student's educational records may be released to persons or organizations without the student's prior written approval.

A chart below lists information that is frequently requested from student education records and indicates whether or not it is Directory Information.

When in doubt, DO NOT release information to others; consult the Registrar's Office. 

Are the following items considered "Directory Information"? YES* NO
Biographic/Demographic Information    
Student's full name Yes - check   
Mailing address and telephone number (including Permanent address and phone) Yes - check  
Billing address Yes - check
Email address ( Yes - check  
Date/Place of birth No - x
Parent's names and/or address No - x
Academic Information    
Dates of attendance Yes - check  
Academic program (major/minor) Yes - check  
Grades, term GPA, cumulative GPA, or number of earned hours   No - x
Academic Standing (probation, dismissal, whether student is eligible to return to school)   No - x
Specific number of cumulative credit hours   No - x
Classification level and type (Second Semester Freshman, First Semester Junior, etc.) Yes - check  
Specific number of credits enrolled for a term   No - x
Enrollment status for previous, current, or future terms (full-time, half-time, or less than half-time) Yes - check  
Current class schedule   No - x
Degrees, honors, certificates awarded Yes - check  
Whether student has applied for graduation Yes - check
Unmet degree requirements for graduation   No - x
Prior institutions attended Yes - check  
Copies of transcripts from other schools or colleges   No - x
General Information    
Social Security Number   No - x
USI student ID number Yes - check
MyUSI password   No - x
Account balance   No - x
Financial records of parents   No - x
Participation in officially recognized activities or sports Yes - check  
Weight/height of members of athletic teams Yes - check  
Student employment records   No - x
Psychiatric or psychological records   No - x
Ethnicity/race/nationality No - x
Gender No - x
Religion No - x

* Unless the student has submitted a USI Directory Restriction Request or an Information Release Restriction Request form. 


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