USI Travel Card Quick Facts

Below are important facts to be mindful of with regards to the USI Travel Card (TCard):

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ACTIVATE/SIGN

If you haven’t already done so, then sign the back of your USI TCard and activate it by calling the number on the sticker. Use the last four digits of your employee ID number as the security verification – we never use your SSN.

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PURCHASES

A fully processed Pre-Approval, in Chrome River, is required before a traveler's USI Travel Card will be opened for purchases. Travelers will receive an email from Travel USI when his/her TCard is opened for travel expense purchases.

The USI TCard may be used for payment of travel costs (e.g., lodging/bus/shuttle/taxi/uber) as well as purchase/payment of registration fees, air travel (including bag fees), vehicle rentals, and other travel agency purchases while on approved University business. Misuse of the USI TCard or failure to comply with policies may result in forfeiture of the USI TCard.

Food purchases are not allowed on the USI TCard because Per Diem is paid. This also includes transportation costs to restaurants unless there is a business purpose for the meal function.

It is recommended that travelers have another method of payment available in the unlikely event the USI TCard declines. If this should happen, then claim the amount on your trip Expense Report, in Chrome River, and upload the appropriate documentation.

If you will be making multiple purchases of the same type at the same location (e.g., fuel), then contact PNC Bank (number on the back of the TCard), before your trip start date, and let them know so your TCard doesn't decline.

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MISCELLANEOUS

The USI TCard Billing Address is the university's address, which is 8600 University Blvd, Evansville, IN 47712.

If you will be traveling outside the continental U.S, it is important that you call the number on the back of the USI TCard to notify PNC Bank.

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RECONCILING CHARGES ON THE USI TCARD

All pre-trip purchases (e.g., airfare, registration, etc.), which you charge to your USI TCard, you need to reconcile in Chrome River, before the trip occurs, typically within two weeks of the purchases being made with the USI TCard. Do not wait until the trip is complete.

For charges that occur during the trip (e.g., bag fees, hotel, parking, shuttle/taxi, vehicle rental, etc.) you need to reconcile these expenses in Chrome River after the trip is complete, typically within two weeks of the trip end date.

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