(For internal USI Departments only)
RFP / RFQ / Project Notification
(For internal USI Departments only)
(For internal USI Departments only)
Independent Contractor or Employee Payment Determination
(For USI Procurement staff only)
When to use the Sole Source/Single Source Form:
In accordance with University policy, any requisition totaling $25,000 or
more that has not been competitively bid must be accompanied by a sole
source/single source justification form. All sole source/single source transactions are subject to
review and audit by internal audit, state examiners, and other governing
agencies.
A sole source/single source justification cannot be based on price. A sole source/single source
purchase must be based on the requestor’s investigation and evaluation
of the requested product and its availability (or lack of availability) from
multiple sources. The sole source/single source justification form must be completed
and signed by the requestor and the appropriate financial manager.
Signatures initialed by designees will not be accepted.
Sole Source/Single Source Rationale:
• It has been determined through market research and/or discussions with other individuals using this product that the requested product is the only one of its type and functionality and is only available from the vendor (or manufacturer)
• The product requested has unique functionality or features that are required for the type of research for which it will be used
• The vendor or manufacturer is the sole source from which to purchase the product(s)
• The requested product is an integral repair part or accessory compatible with existing equipment
• The requested product is essential in maintaining experimental continuity
• Other investigators have used this product in similar research, and it is required for comparability of results
• The use of the requested product/equipment has been standardized and the use of another would jeopardize the validity of results
• The requested product/equipment has unique design/performance specifications which are essential to research protocol or other needs are not available in comparable products
