University Policy

It is University policy that all printing, copying and graphic design on behalf of the University of Southern Indiana be performed by or purchased through the Creative and Print Services Department. This department provides the best design, print and copy value available for the University’s marketing and communication needs by producing and managing jobs and projects in-house.

The department offers professional creative services, technical expertise and knowledge of printing industry best practices, purchasing specifications and experience with reputable industry vendors. Any requests for off-campus design or printing services by departments are facilitated through Creative and Print Services and require prior approval of the Director of Creative and Print Services.

Creative and Print Services adheres to established University brand and style guidelines and mail piece design requirements of the United States Postal Service.

Service is obtained by accessing the appropriate order form on the department’s website www.usi.edu/creativeprint/order. 

Any brochures, postcards, flyers, booklets, posters and other materials containing information about University programs, services and activities created by campus departments and offices are to be reviewed by the Director of Creative and Print Services before distribution.

Completed jobs are charged through the University’s chargeback system. The department archives all printed and designed projects that it creates for University departments.

Copy Services

Press-quality color printing, large format printing, variable data printing and mail merge also are available in the Copy Center. A dedicated courier service ensures timely delivery of orders to all University departments. When copying more than 20 single black/white originals, it is advised to utilize the Copy Center for higher volume printing.

University Fleet Copiers

The University’s centralized copier program is managed and maintained by Creative and Print Services. The satellite copiers are fully networked, allowing offices to print directly to these devices. Paper for the fleet copiers is ordered through Creative and Print Services utilizing the form provided at www.usi.edu/creativeprint/order/xerox-copier-paper/

University Brand Guidelines and Logos

Creative and Print Services maintains the official library of all University and Athletic logos and Archie Eagle artwork. These logos may be requested by the University community for approved uses.

The University Academic and Athletic logos are used on promotional literature, marketing collateral and other University and Athletic documents and merchandise. Alteration of any University Academic or Athletic logos and Archie Eagle artwork is prohibited. For a complete guide on usage and to download approved logos for reproduction, go to www.usi.edu/brand. Any reproduction of the USI logos must be approved by the Marketing Manager of Marketing and Communications or the Director of Creative and Print Services. Direct any questions or concerns to these individuals.

University Seal

For the official usage policy regarding the University Seal go to www.usi.edu/brand.

University Stationary

Approved USI letterhead, envelopes and business cards used by departments, centers, offices, colleges or other units of the University follows an adopted style in wording, type style, size of type and layout. The letterhead of the University should not be used to indicate University endorsement or support of any non-University associated enterprise. These items are ordered from the Creative and Print Services department at www.usi.edu/creativeprint/order.

Affirmative Action Statement

All publications, brochures or similar informational materials used for individuals or audiences external to the University must contain the following statement:

As an Equal Opportunity/Affirmative Action Employer, the University of Southern Indiana considers all qualified applicants for employment without regard to race, color, religion, sex, pregnancy or marital status, national origin, age, disability, genetic information, sexual orientation, gender identity, veteran status, or any other category protected by law or identified by the University as a protected class.

Internal publications or those with limited written copy must contain, at a minimum, a shortened version of the previous statement:

The University of Southern Indiana is committed to principles of equal opportunity and affirmative action.

Questions regarding the appropriate language should be submitted to the Affirmative Action Officer/Title IX Coordinator.